Access Control – Definition and Overview

Access control (also: entry control) regulates who is granted access to specific areas, rooms, or resources, and when. In its simplest form, a mechanical lock with a key handles this. Modern systems rely on software-controlled solutions that digitally manage, log, and remotely adjust access rights – without physical key handover.

1. Types of Access Systems

Access systems fall into three categories: Mechanical locks work with physical keys – simple but inflexible. Electronic access systems use RFID cards, PIN codes, or smartphone apps, offering significantly more control. Cloud-based access systems go further: they manage all access rights centrally via a platform and enable real-time remote access.

A practical example: An employee opens the office door via smartphone app. A hotel guest checks in without a reception desk – room access is automatically unlocked via QR code.

2. Digital vs. Analog Access Control

Analog access control with keys generates ongoing costs: lost keys require expensive replacements or changing entire lock cylinders. Who had access cannot be traced afterward. Staff must hand out and collect keys.

Digital access control solves these problems: access rights are granted and revoked via software – instantly and without on-site effort. A cloud access system logs every access comprehensively and can be managed across multiple locations.

3. Benefits of Digital Access Control for Your Business

• Central Management: You manage all access rights via a single dashboard – regardless of how many locations or doors.
• Complete Logging: Every access is documented. You always know who was where and when.
• No Lost Keys: Digital access media can be immediately blocked if lost – without changing locks.
• Remote Access via App: Open doors and lockers remotely – practical for emergencies or temporary access grants.

4. Access Control at TIKI SHARE

TIKI SHARE implements digital access control as an integral part of its IoT platform. The cloud-based software supports RFID, NFC, QR code, smartphone app, and PIN – depending on the use case and requirements. Existing IT systems can be connected via API. Learn more about our software solutions for access control.

5. Related Glossary Terms

• RFID
• Access Control Comparison