Desk Booking – Definition and How It Works
Desk booking lets employees reserve workstations for a specific day or time slot – the core of hot-desking and hybrid workplace concepts.
How desk booking works
Desk booking is the reservation of workstations for a defined time slot – usually via app or web portal. Employees see available desks in real time, book a spot and find their personal items ready on arrival.
Combined with smart lockers, each user is automatically assigned a compartment near their booked desk.
Advantages for hybrid offices
- Higher utilisation with less floor space
- Transparent attendance planning
- Combines with meeting rooms and parking spots
- Analytics on actual usage
Frequently Asked Questions
Do you still need assigned desks?
No. Desk booking is the foundation of hot-desking and shared-desk concepts without permanent assignment.
How are lockers integrated?
Via booking: users get a locker together with their desk, opened digitally.
Is an app mandatory?
No. Web portal, MS Teams integration or on-site terminal are alternatives.