Access System for Coworking Spaces – Flexible Access Without Reception
How coworking spaces offer members flexible, self-service access via digital access systems – no permanent front desk required.
Why Coworking Needs Digital Access
Members expect 24/7 access to their workspace – including evenings and weekends, without a manned reception. A digital access system gives each member a personalised access that is valid only as long as the membership runs.
Combined with a booking system and lockers, this creates end-to-end self-service: meeting rooms, lockers and doors are controlled through the same identity.
Building Blocks of a Coworking Access System
- Time-based permissions (24/7, business hours, day pass)
- Meeting-room booking with automatic door unlock
- Smart lockers for personal storage
- Automatic suspension on failed payment
- Integration with CRM or coworking software (Nexudus, Cobot)
Frequently Asked Questions
Which access methods work?
RFID card, smartphone (Bluetooth), PIN or QR code – depending on comfort and security requirements.
What happens when a member cancels?
Access is revoked automatically on the agreed date. No manual follow-up required.
Can I invite guests?
Yes. Time-limited guest codes can be sent by email and are tied to a specific window.