Digital Key Cabinet – Manage and Hand Over Keys Online
No key depot, no manual handover, no missing logs. With TIKI SHARE you manage every key access digitally — from anywhere, in real time.
Keys get lost, handovers need to be coordinated in person, and nobody knows exactly who currently has which key. This costs time, creates security gaps, and ties up staff for pure administrative tasks. TIKI SHARE makes the physical key cabinet obsolete: access is granted digitally, automatically logged, and revoked in seconds when needed.
1. The Problem with Physical Keys
Physical keys have a fundamental disadvantage: they cannot be remotely controlled. When a key is lost, the entire lock needs to be replaced. During staff changes, keys are not returned — or only after weeks. And who documents when which employee received and returned which key?
In companies with multiple locations, changing service providers, or shift operations, key distribution quickly becomes a bottleneck. Key management software eliminates these problems — with digital key distribution, complete logging, and the ability to revoke or time-limit access at any time.
2. Digital Key Cabinet with TIKI SHARE
The principle is simple: TIKI SHARE replaces the physical key with digital access codes. Via a cloud dashboard, you grant access — time-limited, for individuals or entire teams, with a complete log of every single opening. The digital key cabinet works like an online key box — just without the box, without keys, and without manual effort.
Every opening is automatically documented: who, when, which access point. You always know which access rights are active and can deactivate lost permissions in seconds. Instead of duplicating keys, you activate new digital permissions with a click.
The technical foundation is TIKI SHARE's digital access control — electronic locking cylinders replace mechanical cylinders in existing doors. Cloud connection is established via the TIKI SHARE Gateway. Your location is ready within hours.
3. Access via Smartphone or RFID Card
Depending on the use case and target group, you choose the right access medium. All options fully replace the physical key — the key safe goes online.
Smartphone / App
Employees open access points via app — ideal for permanent teams and regular users. No physical medium needed.
RFID Card
Contactless, fast, robust — proven for employees and regular users, even in harsh environments like production or warehouses.
QR-Code
Time-limited access via QR code — sent by email, ideal for guests, contractors, and external service providers without an app.
4. Use Cases for Digital Key Management
Industry & Production
Digitally control and log access to machines, warehouses, and secure areas — without physical key handovers between shifts.
Property Management
Tenants and contractors receive time-limited access codes — no key needs to be handed over or picked up.
Facility Management
Cleaning staff and external service providers receive access only during their assigned hours — automatically, without coordination effort.
Hotels & Vacation Rentals
Guests check in themselves — no key depot, no reception required. Learn more about Self-Check-in for Hotels.
5. Frequently Asked Questions about Digital Key Management
Ready for Digital Key Management?
Show us your location — we'll show you how TIKI SHARE makes physical keys obsolete. No commitment, personal consultation.