Introducing Asset Management Software – A Successful Start
How to issue, return and log devices, tools and resources efficiently with digital asset management – step by step, with typical pitfalls to avoid.
Why Digital Asset Management?
Paper lists, spreadsheets and verbal handovers lead to lost devices, double bookings and hours of searching. Digital asset management creates a single source of truth: every device has a clear status, every issue a timestamp and a responsible user.
With RFID tags, QR codes or barcodes, tools, laptops, measuring devices or vehicle keys can be checked out in seconds – without a staffed counter. That saves personnel, reduces loss and makes audits trivial.
Steps to a Successful Rollout
- Inventory: what should be tracked and at what level of detail?
- Labelling: RFID tags, QR codes or barcodes – depending on the environment.
- Process design: who may issue what, when does return happen automatically?
- Integration with existing systems (ERP, HR, access control) via open APIs.
- Roll out in phases – start small, iterate, then scale.
Frequently Asked Questions
Do I need dedicated hardware for asset management?
Not necessarily. QR labels plus a smartphone are enough for many cases. For higher automation, RFID readers, smart lockers or vending cabinets are worth it.
How long does the introduction take?
A pilot with one site and a limited set of assets is productive within 2–4 weeks. A multi-site rollout typically takes 2–3 months.
Can this integrate with our ERP?
Yes. The TIKI SHARE platform offers REST APIs and webhooks so issues and returns land automatically in SAP, Microsoft Dynamics or other systems.